DEPARTMENT: Finance/Administration

REPORTS TO: Club Manager/Treasurer

PRIMARY PURPOSE:

The position of Bookkeeper exists to exists to ensure all club liabilities are recorded promptly and accurately and are paid within the agreed terms of trade. To maintain the financial records of the club by recording transactions on a regular basis. Making journal entries for all receipts, payments, and other financial transactions. Filing source documents for all journal entries recorded.

Primary Responsibilities:

• Managing the day-to-day bookkeeping transactions
• Prepare and/or review all, weekly and monthly financial reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis for Board of Directors.
• Reconciliation, preparation and lodgment of monthly or quarterly business activity statements (BAS)
• Reconciling bank accounts
• Superannuation lodgment quarterly before deadlines and reporting requirements
• Managing the accounts’ payable function including the processing of invoices due for payment
• Managing the accounts’ receivable function including the allocation of payments
• Develop monthly payroll financial statements, including cash flow, profit and loss statements and balance sheets.
• Prepare quarterly and monthly tax returns, along with payroll, operating and business taxes.
• Processing payroll and other related payroll tasks
• Assist in counting and reconcile the weekly banking for the Club.
• Process incoming mail and outgoing mail.
• Assist with stocktakes, data entry and checking at month end as required.
• Maintain complete filing system to support financial records
• Follow Workplace, Health and Safety (WH&S) procedures such as:

- Practicing safe manual handling techniques

- Understanding fire evacuation and emergency procedures

- Following all Club security procedures

- Reporting accidents, near misses and hazards promptly

- Reporting any suspicious practices or activity

- Understanding good office ergonomics

- Abiding by policies such as Anti-Discrimination, Workplace Harassment etc

• Complete any other duties or undertake any new responsibilities as directed by the Manager/Treasurer.

Performance Standards:

• Job/Technical Knowledge: Understands job requirements and stays current with these requirements. Demonstrates appropriate skills in equipment/IT/ knowledge.
• Accountability/Quality of Work: Produces required standard; accepts responsibility for actions.
• Club Knowledge: Has up-to-date knowledge of the Club’s and facilities and services.
• Workplace Health & Safety: Understands and adheres to WH&S.
• Commitment to Workplace Policy: Understands and adheres to current Club policies including attendance and presentation standards. Absolute honesty, professionalism and a due regard for Club confidentiality is expected at all times.
• Communications: Effective written and verbal skills and body language and communicates effectively at all levels.
• Flexibility, Adaptability, Mobility: Presents solutions, and is receptive to change. Mobility to assist other staff as required. Shows steadiness under pressure.
• Self-Development: Learns from experience, welcomes feedback and actively pursues learning, self-development.
• Customer Service: Delivers quality service by anticipating needs of internal and external customers. Considers culture when assisting customers.

Person Specifications:

• Intermediate computer software skills, including Excel and other financial accounting packages
• Honest and trustworthy
• Ability to work well in a team environment
• Ability to work without supervision
• Quick learner, displaying self-initiative
• Able to exhibit attention to detail
• Excellent organisational skills

TO APPLY:

Please submit a letter stating qualifications, references and reasons for applying to [email protected]